Registering Destinations in the Address Book

 
You can register a recipient's fax number or an e-mail address that can be used when sending scanned documents in the Address Book. You can also register an I-fax address and file server folder location (IP address and path) in the Address Book as a destination.
To register a destination for your own use, you need to log in with personal authentication management. Managing Users
1
Press <Dest./Fwd. Settings> on the Main Menu. <Main Menu> Screen
2
Press <Register Destinations>.
3
Press <Register New Destination>.
4
Select functions you want to register.
Select the functions to use for the destination, from <Fax>, <E-Mail>, <I-Fax>, or <File>.
5
Press <Name>  enter the destination name, and press <OK>.
6
Select the address list from <Personal Address List>, User Group Address Lists, <Address List 1> to <Address List 10> and <Address List for Admin.>.
If you want to register the destination for your own use, select <Personal Address List>.
If you want to register the destination which only an administrator can edit, select <Address List for Admin.>.
If you want to share the destination with a registered user group, select a registered User Group Address List.
<Address List 1> to <Address List 10> can be regarded as 10 separate address books. Classifying an address list by department or by business partners makes them easier to find when specifying a destination. It is also easier to manage an address list if you change their names to department name or business partner name (<Rename Address List>).
You can also manage User Group Address Lists by enabling only an administrator to register/edit destinations. (<Use User Group Address List>)
7
Configure settings depending on the function selected in step 4.
Fax
E-mail
I-fax
File server
8
Press <OK>  <Close>.
When destinations are managed by access numbers, enter the access number (Restricting Access to Destinations Registered in the Address Book) after pressing <Next> in step 8.
Multiple destinations registered in the Address Book can be combined into a group. For details, see Registering Multiple Destinations as a Group.
To change or delete the information of destinations registered in the Address Book, see Editing the Registered Destinations in the Address Book.
TIPS
If the LDAP server has already been registered in the machine (Registering the LDAP Server), you can search for destinations and register them in the Address Book. Press <Dest./Fwd. Settings>  <Register Destinations>  <Register New Destination>  <LDAP Server> and search for destinations using <Search by Conditions> or <Search by Name>.
If the time setting between the LDAP server and the machine differs by five minutes or more, a search cannot be performed. If you cannot search even when the user name and password are correct, check the time settings for the server and this machine.
If multiple destinations are displayed as search results, you can register up to 256 of them at one time.
The destination information you can acquire through searches are only names and e-mail addresses.
Registering an address from the send history
You can register an address to the Address Book or a one-touch button via the send history on the <Status Monitor/Cancel> screen. This saves you the effort of directly entering the fax number, and also helps avoid sending a fax to an incorrect number due to entering the wrong fax number. Specify an address in the send history and press <Register Destinations>  <Address Book> to display the registration screen for the selected destination. Checking Status and Log for Sent and Received Documents Checking Status and Log for Scanned Documents
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