Sending Faxes from Quick Printing Tool

You can drag and drop a document/folder to the Quick Printing Tool to send a fax. You can send multiple documents at the same time.

Drag a document/folder to the Quick Printing Tool.

A popup menu is displayed.

NOTE
While dragging the mouse, the Quick Printing Tool is displayed at the front if the [T] key on the keyboard is pressed, or near the mouse cursor if the [N] key on the keyboard is pressed. You can also change the assigned keys. For more information, see the following. Specifying the Other Settings of Quick Printing Tool

Drop the dragged document/folder to [Fax].

The menu that the mouse cursor is currently over is highlighted in yellow.

When you drag multiple documents or a folder, the [Multiple Document Order Settings] dialog box is displayed. In this case, proceed to step 3. However, if the [Send one file at a time by fax without combining multiple files] check box is selected on the [Other] tab of the [imageRUNNER ADVANCE Desktop Quick Printing Tool Settings] dialog box, proceed to step 5. Also proceed to step 5 if you selected a single document.

NOTE
When you drop a folder or an Outlook message file (*.msg), the [Multiple Document Order Settings] dialog box is displayed, even if [Send one file at a time by fax without combining multiple files] is selected. In this case, proceed to step 3. Right-click the Quick Printing Tool > [iR-ADV Desktop Quick Printing Tool Settings] > [Other] tab > [Send one file at a time by fax without combining multiple files] If you right-click to select the document or folder, and drag and drop it to [Fax], the following menu is displayed. [Multiple Document Order Settings]: Displays the [Multiple Document Order Settings] dialog box. [Cancel]: Cancels sending the fax.

NOTE

When you drop a folder or an Outlook message file (*.msg), the [Multiple Document Order Settings] dialog box is displayed, even if [Send one file at a time by fax without combining multiple files] is selected. In this case, proceed to step 3.

Right-click the Quick Printing Tool > [iR-ADV Desktop Quick Printing Tool Settings] > [Other] tab > [Send one file at a time by fax without combining multiple files]

If you right-click to select the document or folder, and drag and drop it to [Fax], the following menu is displayed.

[Multiple Document Order Settings]: Displays the [Multiple Document Order Settings] dialog box.

[Cancel]: Cancels sending the fax.

Select a document in [Document Processing Order] and click

to specify the order of faxing the documents.

For more information on the [Multiple Document Order Settings] dialog box, see the following.

Adding Documents to an IWB Document by Dragging and Dropping Them

Click [OK].

The [Fax Sending Settings] dialog box is displayed.

Configure the fax destination.

NOTE
For details on how to set the destination address, see the following. Configuring Fax Destinations

Configure the cover sheet settings if necessary.

NOTE
For more information on how to configure cover sheet settings, see the following. Configuring the Cover Sheet

To specify a job name for the fax document to be sent, enter the name in [Document Name].

To fax a document using an external number, select the [Specify Outside Dialing Prefix] check box and enter the fax number in [Outside Dialing Prefix].

When specifying the line to be used, select it from the [Select Line (G3/G4)] pull-down list.

Select [Auto (G3/G4)] when specifying line is not required. Send faxes using the prior sending line specified by the device.

NOTE
If you send a fax with the IP fax function, this setting will be disabled.

10.

Select the [Insert annotations and send] check box to include annotations when sending the fax.

NOTE
Annotations added with something other than Desktop Editor may be faxed regardless of whether you select the [Insert annotations and send] check box, depending on the type of annotation.

11.

Click [OK].

The faxing starts.

NOTE
If you dropped multiple documents to [Fax] with the [Send one file at a time by fax without combining multiple files] check box selected, the [Fax Sending Settings] dialog box is displayed for the next document. In this case, repeat steps 5 to 11. Right-click the Quick Printing Tool > [iR-ADV Desktop Quick Printing Tool Settings] > [Other] tab > [Send one file at a time by fax without combining multiple files] For more information on the status of fax jobs, see the following. Checking the Status of Fax Transmission Jobs in the Quick Printing Tool The [Printing] dialog box or the [Print] dialog box of the application used to create the document may be displayed. In this case, select [Desktop Document Writer] as the output printer and print.

NOTE

If you dropped multiple documents to [Fax] with the [Send one file at a time by fax without combining multiple files] check box selected, the [Fax Sending Settings] dialog box is displayed for the next document. In this case, repeat steps 5 to 11.

Right-click the Quick Printing Tool > [iR-ADV Desktop Quick Printing Tool Settings] > [Other] tab > [Send one file at a time by fax without combining multiple files]

For more information on the status of fax jobs, see the following.

Checking the Status of Fax Transmission Jobs in the Quick Printing Tool

The [Printing] dialog box or the [Print] dialog box of the application used to create the document may be displayed. In this case, select [Desktop Document Writer] as the output printer and print.