Sending Documents by E-Mail
You can send a document registered in the library by attaching it to an e-mail. To send files as application files like with regular e-mail, it is necessary to set [Settings for E-Mail Attachment Files] for a mail output button to [Attach as-is in original document format] or [Select when attaching]. For more information, see the following.
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NOTE
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In order to send documents via e-mail, an e-mail account and profile must be configured in advance.
Using a mail output button when Microsoft Outlook has never been started to attach a document to an e-mail results in an error.
You can also convert documents registered in libraries into PDF documents and send them via e-mail. For more information, see the following.
You can also send shortcuts via e-mail. For more information, see the following.
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1.
Select the document to send as an e-mail attachment in the File List View Window.
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NOTE
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You can select multiple documents and attach them to an e-mail message.
You cannot attach sites, libraries, folders, or the Recycle Bin. You cannot attach documents in the Recycle Bin.
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2.
Click 
(mail output button).
(mail output button).Or, drag and drop the document to (mail output button).
(mail output button).
The e-mail application launches and the screen to create a new e-mail is displayed.
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NOTE
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If [Settings for E-Mail Attachment Files] for the mail output button is set to [Select when attaching], a dialog box for selecting the format of the file to attach is displayed. In this case, click [Original Document As-is]. For more information, see the following.
If the attachment file exceeds the specified file size, a warning message is displayed. Click [Yes] to attach the file or [No] to not attach the file. For information on the size settings for attachment files, see the following.
If the path to the selected document or the document name contains any Unicode characters, the mail application fails to start correctly.
You can also use one of the following methods to perform the same operation.
Click
 for a mail output button displayed on the ribbon or toolbarClick
 for a mail output button displayed on the ribbon or toolbar, and select [Execution]If buttons are not displayed on the ribbon or toolbar, see the following to display them.
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3.
Enter the destination e-mail address, title, and message, and send the e-mail.